[Consent to the Collection and Use of Personal Information]
For the purpose of registration and the effective administration of the 9th Korea-France New Industries Technology Cooperation Forum, the Korea Institute for Advancement of Technology (KIAT) collects and processes personal information in accordance with the Personal Information Protection Act of the Republic of Korea and other applicable laws and regulations.
Personal information collected through the registration process will be used solely for the purposes specified below and will not be used for any other purpose unless otherwise permitted or required by applicable law.
□ Purposes of Collection and Use
Personal information will be collected and used for the following purposes:
- Processing event registration and verifying participant identity
- Managing registration records and participant lists
- Providing information regarding the event schedule, venue, program, speakers, and other operational matters
- Notifying participants of schedule changes, program updates, and other important announcements
- Sending event-related communications via email, SMS, or other appropriate channels
- Preparing name badges and managing participant access and on-site registration
- Responding to participant inquiries and providing event-related assistance
- Conducting participant satisfaction surveys and collecting post-event feedback
- Compiling statistics, analyzing event participation, and preparing event reports
- Supporting event administration and follow-up activities conducted by the host, organizer, and partner institutions
- Providing event-related materials and post-event information
- Supporting safety management and other administrative activities reasonably required for the preparation, operation, and follow-up of the Forum
□ Personal Information Collected
The following personal information may be collected through the registration process:
- Full name
- Organization or company
- Department
- Job title / position
- Country
- Email address
- Mobile phone number
- Other information specifically requested through the registration form where necessary for event administration
□ Retention and Use Period
Personal information will be retained and used for one (1) year from the date of conclusion of the event.
Upon expiration of the retention period, the information will be securely deleted or destroyed without undue delay, unless a longer retention period is required by applicable law.
□ Right to Refuse Consent
You have the right to refuse consent to the collection and use of your personal information.
However, where the requested information is necessary for participant registration, identity verification, or event administration, refusal to provide such information may result in restrictions on your ability to register for or participate in the Forum.
[Notice on the Outsourcing of Personal Information Processing]
KIAT has entrusted certain personal information processing activities to the following service provider for the purpose of operating the 9th Korea-France New Industries Technology Cooperation Forum.
□ Data Processing Service Provider
- Service Provider: CONNECTUS Co., Ltd.
- Role: Secretariat of the 9th Korea-France New Industries Technology Cooperation Forum
- Address: 5F, 29 Dongmak-ro, Mapo-gu, Seoul, Republic of Korea
- Contact: +82-2-6956-7714
□ Scope of Outsourced Processing
Connectors Co., Ltd. is responsible for:
- Operating the participant registration system
- Managing participant registration information
- Sending event-related notices and communications
- Preparing name badges
- Managing on-site registration and access
- Responding to participant inquiries
- Supporting on-site event operations
- Performing other administrative services necessary for the operation of the Forum
□ Processing Period
The outsourced processing will continue until the completion of the relevant event operations or until the applicable personal information retention period expires.
Connectors Co., Ltd. will process personal information only within the scope necessary to perform the entrusted services and will implement appropriate administrative, technical, and physical safeguards in accordance with applicable data protection laws.
[Consent to the Provision of Personal Information to Third Parties]
For the purposes of jointly organizing and operating the Forum, verifying participants, sharing event results, and supporting Korea-France industrial and technological cooperation activities, personal information may be provided to the following third parties where necessary.
□ Recipients
Personal information may be provided to:
- Domestic and international host, organizing, and partner institutions involved in the Forum
- Korean and French institutions directly involved in the operation of the Forum
- Organizations directly involved in Korea-France industrial and technological cooperation activities related to the Forum
Where practicable, the specific recipient institutions will be identified through the event website, registration notice, or other official event communications.
□ Purposes of Provision
Personal information may be provided for the following purposes:
- Participant verification and participant list management
- Operation of the Forum and individual sessions
- Coordination among host, organizing, and partner institutions
- Event administration and participant support
- Preparation of event reports, statistics, and performance assessments
- Follow-up activities related to Korea-France industrial and technological cooperation
- Provision of relevant event or cooperation-related information
□ Personal Information Provided
The following information may be provided, limited to what is necessary for the applicable purpose:
- Full name
- Organization or company
- Department
- Job title / position
- Country
- Email address
- Mobile phone number
□ Retention and Use Period by Third Parties
Third-party recipients may retain and use the personal information for one (1) year from the date of conclusion of the event, unless a different retention period is required by applicable law.
Upon expiration of the applicable retention period or completion of the relevant purpose, the personal information will be deleted or destroyed without undue delay in accordance with applicable laws and internal data retention policies.
□ Right to Refuse Consent to Third-Party Provision
You have the right to refuse consent to the provision of your personal information to third parties.
However, where such provision is necessary for participant verification, joint event administration, or access to specific event activities, refusal to provide consent may result in restrictions on your registration or participation in the Forum.
[Notice on Photography and Video Recording]
Photography and video recording will take place during the 9th Korea-France New Industries Technology Cooperation Forum for the purposes of event documentation, reporting, performance management, archiving, and promotion.
Photographs and video recordings may include identifiable images of participants.
Such materials may be used in connection with the Forum and related programs through the following channels:
- Event reports and official publications
- Official websites
- Press releases and media materials
- Social media channels
- Newsletters
- Printed promotional materials
- Video content
- Other online and offline communications related to the Forum
Photographs and video recordings may be edited, cropped, captioned, or otherwise adapted where reasonably necessary for the purposes described above.
Such materials will not be used for purposes unrelated to the documentation, reporting, or promotion of the Forum and related programs.
By completing your registration, you acknowledge that photography and video recording may take place during the event and that your image may appear in materials used for the purposes described above.
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